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End of Year Cleanup and Recap
Managing Your Law Firm: End of Year Cleanup and Recap
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Managing Your Law Firm:
End of Year Cleanup and Recap

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Where did this year go? It seems incredible how quickly the months have flown by as we have been busy doing our work, growing our businesses, expanding our networks and connections, as well as putting out fires, resolving problems, surviving crisis, and everything we’ve been doing. Whew! I’m tired just reading through that list. But as we get to the end of the year and the beginning of the holiday season, things tend to slow down and we have a bit of time on our hands. Not to be idle this is the perfect time to do some reflection on our past year and complete some tasks we may have been putting off as well as cleanup a bit after ourselves and put things in order for the new year.

 

Prepare for the Recap

  • Make an appointment with yourself for an afternoon, morning, day or weekend – give yourself at least 4 uninterrupted hours. You can also set it up as an appointment with a colleague of yours who may need to do the same thing. Be strict with yourselves though – this is not a social event, but down and dirty work.
  • Bring that folder or notebook of yours where you’ve been collecting ideas and interesting items you wanted to read or explore more to help with your business.
  • Make sure to have your laptop, computer tablet, etc.
  • Bring paper, pens, and other supplies you may need.
  • Bring snacks – cheese, fruit, crackers, or whatever else sounds good.

 

Checklist of End-of-Year Tasks

  • Update contacts (business and personal) – this will also help prepare you for sending out the holiday greetings (whether by snail mail or e-card)
  • Compile and organize expense receipts.
  • Compile and organize tax documents.
  • Update your accounting /bookkeeping software with the above if you do it on your own. If not this is a good time to have a status update with your CPA or accountant.
  • Review and organize files – go through and take out of the file drawers files you have not used for a while. Throw away what is not necessary and put the rest in a bottom drawer or a box and take to storage.
  • Make new “20XX” files.
  • Write up your business goals for the New Year.
  • Write up your social media goals for the New Year.
  • Update your social media profiles – new photos, edit your profile narrative, add new accomplishments.
  • Review your social media contacts, followers, friends, etc. Weed out those who are no longer relevant.
  • Create a development plan for yourself and include things you want to learn more about, conferences or workshops you would like to attend, people you would like to meet, etc.

 

End of Year Legal Review

  • Do you have an third party to advise you on your business?
  • If you do are you satisfied with them? Need to research and find another?
  • Are all your business formation issues complete?
  • Name/ “DBA” Doing Business As
  • Decide on Entity Structure: Sole Proprietorship, LLC, S Corp, etc.
  • Registration with Secretary of State/Registered Agent (Change of address)
  • Business License/Permits with County
  • Federal EIN – Employer Identification Number
  • By-Laws/Operating Agreement
  • Are all your financial issues in check?

1. Are you pleased with your current bank? Do you need to research and find another?

2. Is your bank account signatories correct or must they be updated?

3. Are you content with your merchant account or do you want to explore an alternative payment system like Square or PayPal?

4. On a personal note – are your financial affairs in order?

  • Are all your insurance needs covered? (Property, liability, vehicle, E&O, cyber-security, medical, worker’s compensation)
  • Do you have any contracts that need to be reviewed, modified, renewed or terminated? (Vendors, service providers, independent contractors, leases, loans, confidentiality and/or non-disclosure agreements, employee agreements)
  • Are your intellectual property assets protected? (Trademark logo, copyright of content, trade secrets)
  • Is your business in compliance with laws and regulations of your industry, your state, your county? (regulated industries, environmental laws, worker safety laws, consumer protection laws, advertising laws, employment laws)
  • Do you have a Risk Management Plan? (website disclaimers, privacy policies, social media community guidelines, contingency/disaster/crisis plans, data protection and security)
  • Check on your security strategies for all your digital devices including smartphones, tablets, etc.

And let’s not forget the last thing on the list – celebrate another amazing year in business! Where’s the party?

Deborah Gonzalez on EmailDeborah Gonzalez on LinkedinDeborah Gonzalez on Twitter
Deborah Gonzalez
Deborah Gonzalez

Deborah Gonzalez, Esq. is an attorney and the founder of Law2sm, LLC, a legal consulting firm focusing on helping its clients navigate the legal and security issues relating to the new digital and social media world. Deborah is the co-developer of the Digital Risk Assessment tool that assists a company to ensure that their online activity is in line with state laws, federal laws, and regulatory compliance.


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